You've got your house project list on your phone, your personal goals notebook by your bed, maybe your work stuff lives in a separate app, and don't even get me started on the individual lists you're managing for each family member. You created all these lists because putting everything on ONE list felt absolutely terrifying. But now? You're spending more time figuring out which list to look at than actually getting things done.
Sound familiar? If you're struggling with prioritization, I'm willing to bet it's not actually a priority problem. It's a multi-list problem. And today I want to show you exactly how to fix it.
Decide if you need one list or two
Here's my rule: If you have preset hours where you're required to work on only one area of your life (like a traditional 9-to-5 job), then yes, have two lists. One for work, one for everything else. But if you get to decide how to spend your time throughout the day, you need just ONE master list. I call mine my "master backlog" because it's everything competing for my time, not a frantic to-do list that has to get done today.
Reframe what your list actually is
Stop thinking of it as a to-do list. Start thinking of it as "everything competing for my time." It's like buying a massive cookbook full of recipes. You're not planning to cook every single dish today, right? You're going to pick and choose what makes sense when it makes sense. Same thing with your list. This simple mindset shift will make looking at 87 items feel manageable instead of overwhelming.
Put it in priority order (but don't overthink it)
Your list only works if the most important stuff is at the top. I'm not asking you to agonize over whether item #80 or #81 is more important because honestly? Those aren't happening this week anyway. But make sure your top 5, 10, maybe 15 items are truly the most important things. When you sit down to plan your week, you'll scan the top of this list first because these are your real priorities.
When you stop juggling seven different lists and trying to "balance" equal time on each one, decision-making becomes so much easier. Your brain isn't bouncing between categories trying to figure out what's urgent. Instead, you can clearly see what matters most and make intentional choices about your time. If you've been struggling with prioritization, try consolidating your lists this week. I think you'll be amazed at how much clearer your next steps become when everything is in one place, in order of what truly matters to you.
- Plan-a-Palooza is this week! Are you ready?
It's finally happening! Plan-a-Palooza kicks off this Wednesday, and I'm buzzing with excitement to spend two days with you creating your realistic 2026 roadmap together. This week, we're gathering all the information you need for an annual plan that actually works with your real life, then building your Annual One Pager and Year at a Glance tools that will guide you all year long.
The energy when we're all planning together live is incredible, but don't worry if you can't make it live, you still get access to all the replays! - My Secret Weapon for Colorful Planning!
These Pilot FriXion erasable pens are hands down one of my favorite planning tools, and I use them constantly in my TOP Planner. What makes them so perfect is that you get the visual appeal of colorful planning without the permanence that makes you afraid to write anything down.
The ink vanishes completely when you erase, so you can adjust your plans without that scratched-out mess or having to rewrite entire pages, and the fine point tip means your writing stays neat and legible. Whether you're color-coding your schedule, adjusting appointments, or just want the freedom to change your mind without penalty, these pens make decorative planning actually functional.
Why Your 2026 Plans Are Already Doomed
Making beautiful plans at the start of the year only to find yourself in the exact same spot 12 months later isn't a discipline problem or a chaos problem. Almost everyone makes one massive mistake when they sit down to plan their year, and it's costing them real results.
In this video, I'm revealing the critical step most people skip when planning (and why this matters so much), how to identify what's actually working in your life so you stop accidentally abandoning the good stuff, and two simple reflection questions to ask before you plan anything for 2026. This one planning shift creates more realistic, achievable plans that actually stick instead of fizzling out by February.
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This Week’s Buzz: My Honest Take on "The 12 Week Year" Method
Someone asked about my thoughts on the popular productivity book "The 12 Week Year," and I have some strong opinions on this one. The book has good content, and the method worked brilliantly for me in my corporate job, but it completely fell apart when I tried applying it to personal life.
In this week's Weekly Buzz, I'm breaking down why this system doesn't work for women juggling caregiving, unpredictable schedules, and multiple roles, what I took from the book that's actually useful (like the scorecard concept), and how my quarterly and annual planning processes differ in crucial ways that make them way more realistic for women's lives.
Remember, this video is updated every Wednesday, so don’t miss it! Head to The Pink Bee app to watch now.
Friend, don’t forget—just 15 minutes of planning today can set the tone for your entire week. You’ve got the tools, you’ve got the tips, and now it’s time to take action. Let’s crush this week together!
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