You've probably heard this advice a million times: "Every morning, write down your top 3 priorities for the day and focus only on those."
Sounds logical, right? Focus on what matters most and you'll be more productive.
Plot twist: This approach is actually making you less productive. Here's how to stop the daily priority trap and get your important stuff done.
Recognize why daily priorities fail your real life.
The daily priority approach assumes you have long blocks of uninterrupted time. Most of us don't. We're living integrated lives where work and personal responsibilities are woven throughout our day. You write down three big priorities, then reality hits with 30-minute windows between meetings. All your priorities need an hour of focused time, so you end up scrolling Instagram because "there's no point starting something I can't finish."
Shift to weekly planning instead.
When you plan at the weekly level, you can see the whole picture. Look at Tuesday and think, "I've got three small windows today, so this is perfect for knocking out medium-priority tasks." Then save Wednesday's two-hour block for that important project needing deep focus. You're matching your tasks to your actual available time.
Give yourself permission to have "medium priority" days.
Some days in my week, I get a ton of things done, but none of them are the "most important" thing for the week. And that's perfectly okay! Because I know Thursday I have the time and mental space to tackle the big stuff. Not every day has to be your most productive day.
Match tasks to your energy and time windows.
During weekly planning, group similar tasks together and assign them to days when you actually have the right kind of time and energy. Administrative tasks for fragmented days, creative work for longer blocks, quick wins for low-energy periods.
Stop the guilt spiral.
If you've been religiously making daily top 3 lists and still feeling like you're spinning your wheels, it's not you. The problem is forcing a planning method designed for a different lifestyle onto your very real, very integrated life. Your days are fluid. Your planning method should be too.
Weekly planning isn't just about getting more done. It's about getting the right things done at the right time without the constant guilt of unfinished daily priorities. When you plan with your actual life in mind, productivity becomes so much easier.
- TOP Student Planner Waitlist!
You know how The TOP Framework transforms women's planning and productivity? Well, I kept hearing from moms saying, "This is life-changing for me, but what about my student who's drowning in assignments?"
That's exactly why I created The TOP Student Planner, the only student planner that actually teaches students HOW to plan, not just where to write stuff down. It includes a physical planner for the 2025-26 school year, plus a digital course that teaches real planning skills, like how to break down big projects and create realistic plans that include both school and life. This is launching in just a week, and everyone on the waitlist gets $10 off plus early access!
The #1 Mistake Everyone Makes When Trying to Get Organized
Are you convinced you're just not an "organized person" because every Pinterest-perfect system you've tried has fallen apart? If so, this video is going to be such a relief because the problem isn't you, it's that you've been trying to force yourself into someone else's organizational box.
I'm breaking down the biggest mistake people make when trying to get organized and sharing my 5-step framework to discover what actually works for YOUR unique style.
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This Week’s Buzz: Why do I call the TOP Program a feminine planning system?
Ever wonder why traditional productivity methods leave so many women feeling like complete failures? Most planning systems were designed by men for male brains and lifestyles; think time-blocking every minute, creating "perfect weeks," and focusing on just three priorities when you've got eleven urgent things demanding attention.
In this week's Weekly Buzz, I'm breaking down the actual biological differences between male and female brains that affect how we process information, plus why planning systems need to acknowledge uncertainty, caregiving responsibilities, and the reality that some days you won't touch your "top three" at all and that's totally okay.
Remember, this video is only available until Wednesday, so don’t miss it! Head to The Pink Bee app to watch now.
Friend, don’t forget—just 15 minutes of planning today can set the tone for your entire week. You’ve got the tools, you’ve got the tips, and now it’s time to take action. Let’s crush this week together!
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