I witnessed the sweetest moment while on vacation with my family. I was in line at a resort market behind two little girls, probably about seven years old. Their parents had clearly given them some spending money to pick out candy, and I watched as they carefully selected their treats and brought everything to the counter. Each girl had a $10 bill in her hand, so $20 total. The cashier rang everything up and said, "That'll be $30." These two sweet girls just looked at each other, then at the cashier, completely puzzled. One of them finally asked, "What do we do?"
I had to smile because the answer was so obvious from the outside looking in: they needed to put some candy back. The math simply didn't work. And as I watched this little scene unfold, I realized this is exactly what happens to so many of us every single week.
If you're feeling overwhelmed by your endless to-do list right now, I'd bet you're facing the exact same math problem as those girls. Except instead of trying to buy $30 worth of candy with $20, you're trying to squeeze 40 hours of tasks into a 30-hour week. You don't have a time management problem, friend. You have a math problem. And just like those girls had to choose which candy to put back, you get to make some intentional choices about what doesn't make it onto this week's plan.
Get clear on your real time budget
Most of us look at our calendars and see appointments, then assume all the white space around them is available for our to-do list. But that's not how life actually works! You know that cello lesson I have from 1:30-2:30? Here's what actually happens: I need to start getting ready at 1:00, and I'm not back and ready to work again until 3:00. So that one-hour appointment actually takes two hours of my day. Walk through your week and capture what your commitments ACTUALLY require, including all the prep time, drive time, and transition time that never shows up on your calendar.
Get honest about how long things actually take
Oh, I know this one hits close to home! I still have tasks on my monthly rhythm where my gut tells me "15 minutes, easy" but the data shows it takes me 30-45 minutes every single time. We've all been there with the wishful thinking. But let's start planning based on what actually happens, not what we hope might happen. Do a time audit for your regular tasks so you know the real "cost" of each item competing for your time.
Filter your list with three key questions
When you realize you need to make some choices (just like those sweet girls with their candy), run each task through these filters: Does it truly have to happen THIS week? Does it have to be YOU who does it? And here's the big one: Is it aligned with what matters most in your life right now? Anything that doesn't pass all three? You get to give yourself permission to pause on it. Completely guilt-free, because friends, you likely can’t do it all.
When you start living within your time means instead of constantly trying to defy time, everything shifts in the most beautiful way. You stop beating yourself up for "failing" at time management when the real issue was simply impossible expectations from the start. This doesn't make you behind. It makes you wise and realistic. And when you're planning realistically? That's when the magic truly happens. Your most important work gets the attention it deserves, stress melts away, and you finally stop feeling like you're constantly swimming upstream. You deserve this kind of harmony in your life.
- TOP Operations Opens Tomorrow!
The thing keeping your business stuck isn't a lack of hustle or ambition. It's the missing operational foundation that turns chaotic growth into sustainable scaling! TOP Operations opens for enrollment tomorrow, and this is where Taryn and I share the exact templates, systems, and training that power our 7-figure operations with just 4 part-time team members.
You'll get plug-and-play templates for everything from marketing workflows to client management, plus the strategic planning framework that keeps us thinking 6-12 months ahead while others scramble day-to-day. Stop being the bottleneck in your own business and finally build operations that work without you being glued to them 24/7. - It's Plan-a-Palooza Month!
October is officially here, which means Plan-a-Palooza is happening in just a few days. Over 1,600 women are joining me on October 15-16 for the most comprehensive annual planning workshop of the year, and I'm getting messages asking if it's too late to join. It's not!
On Day 1, we're gathering all the information you need for a realistic annual plan, including the actual realities of your life that most planning workshops completely ignore. On Day 2, we're building your Annual One Pager and Year at a Glance, two powerful tools that will guide every decision you make in 2026.
Business owners can add Day 3 on October 17 to integrate business planning with personal life, because trying to plan them separately is why you always feel pulled in ten directions. Your ticket includes all 14 expert trainings already live in your portal, plus all the replays if you can't join live!
OBM vs COO vs Integrator: Which One Do You Actually Need?
Thinking about hiring operational support, but confused about whether you need an OBM, integrator, or COO? Most entrepreneurs make costly hiring mistakes because they don't understand the actual differences between these roles before posting a job listing.
In this video, I'm breaking down the specific responsibilities of each role (they're more different than you think), which one you should hire first as you scale, and my proven strategy for hiring based on your actual needs instead of trendy titles. You'll learn the costly mistake most entrepreneurs make when writing job descriptions and how to avoid wasting time and money on the wrong hire.
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This Week’s Buzz: Struggling to Switch from Daily to Weekly Planning? Here's What's Actually Happening
After 30 years of using a daily planner method, making the switch to weekly planning can feel awkward and frustrating. The tendency to keep carrying tasks over day after day doesn't mean you're doing it wrong. It usually means you're treating tasks like appointments when they should have flexibility, or you're trying to execute a perfect plan instead of building one that absorbs real life.
In this week's Weekly Buzz, I'm breaking down the crucial difference between appointments and tasks, why rewriting things every day actually signals a planning problem, and how to create a weekly plan that gives you the holistic view you need to make realistic decisions about your time.
Remember, this video is updated every Wednesday, so don’t miss it! Head to The Pink Bee app to watch now.
Friend, don’t forget—just 15 minutes of planning today can set the tone for your entire week. You’ve got the tools, you’ve got the tips, and now it’s time to take action. Let’s crush this week together!
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